We collect what you type into the estimate request form, we use it to prepare and deliver your estimate and, if you go further, your database audit, and we do not sell it to anyone. Your lead data is used only to run the campaigns you asked for.
From the estimate form: your name, team or brokerage, email address, phone number if provided, your rough dormant-lead count, and anything you write in the notes field.
From campaign work: the lead data you export to us, typically names, phone numbers, email addresses, and property-interest notes from your CRM, plus the campaign results we generate from it.
We do not use tracking cookies or analytics on this website. The unsubscribe links in our emails carry a signed token so we can identify which address to suppress; it works without third-party trackers.
Estimate form responses are used to contact you about your estimate and, if you become a client, to run your engagement. Lead data is used only for the outreach campaigns you commission and the reports you receive. We do not sell, rent, or share your information with advertisers or data brokers, and we do not use your email for promotions of our own beyond the conversation you started.
Client lead exports are stored on our own systems, called only with the lead's written consent as described in our compliance process, and used solely for that client's campaigns. Opt-out requests from any lead are honored across every channel and suppression is permanent. When an engagement ends, lead data is returned or deleted at the client's instruction.
Audit requests that never become engagements are deleted within a year. Engagement records are kept for the duration of the client relationship plus the record-keeping period our compliance obligations require. Consent and opt-out records are retained for at least five years, because suppression obligations outlive campaigns.
Questions or requests about your information: Matt@hayessystems.com.
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