From the request-a-campaign form: your name, team or brokerage, email address, phone number if provided, and anything you write in the notes field.
From campaign work: your lead data, typically names, phone numbers, email addresses, and property-interest notes from your CRM, whether you send an export or we read it through the read-only CRM connection you authorize, plus the campaign results we generate from it.
We do not use tracking cookies or analytics on this website. The unsubscribe links in our emails carry a signed token so we can identify which address to suppress; it works without third-party trackers.
Request-a-campaign form responses are used to contact you about scheduling your campaign and, if you become a client, to run your engagement. Lead data is used only for the outreach campaigns you commission and the reports you receive. We do not sell, rent, or share your information with advertisers or data brokers, and we do not use your email for promotions of our own beyond the conversation you started.
Client lead data, whether uploaded or pulled through the read-only CRM connection you authorize, is stored on our own systems, called only with the lead's written consent as described in our compliance process, and used solely for that client's campaigns. Where you connect your CRM, we keep only the access token needed for that read-only connection, on our own systems, and you can revoke it at any time; pulling stops immediately, and the token is deleted automatically when the engagement ends, or at your request. Opt-out requests from any lead are honored across every channel and suppression is permanent. When an engagement ends, lead data is deleted automatically as part of closeout.
Campaign requests that never become engagements are deleted within a year. Engagement records are kept for the duration of the client relationship plus the record-keeping period our compliance obligations require. Consent and opt-out records are retained for at least five years, because suppression obligations outlive campaigns.
Questions or requests about your information: Matt@hayessystems.com.